Simply Bavaria – Terms & Conditions
ACCEPTANCE OF TERMS & CONDITIONS: Any payments made by a Traveler or on behalf of the Traveler (“Traveler”, “you”) to Catholic Travel Centre (CTC) toward any CTC tour shall constitute acceptance of all Terms & Conditions provided herein.
PAYMENT TERMS: All payments shall be made on the dates indicated in the payment schedule, noted in the Registration Information section. Late payments are subject to a non-refundable $150 fee, and may result in cancellation. A Traveler registering within 90 days prior to departure must provide full payment by cashier check, plus a non-refundable late registration $150 fee. CTC reserves the right to cancel registrations not paid in full 75 days prior to tour departure and to charge fees per the Cancellation Policy. A non-refundable $75 fee is charged on all returned payments. Travelers agree not to dispute any credit card charges associated with this trip before contacting CTC first to resolve their concerns. CTC retains the right to dispute any chargeback that is improper and recover any costs, including attorney’s fees related to improper chargebacks. Additionally, in the event of an improper chargeback, CTC retains the right to cancel any travel reservation related to that improper chargeback NOTE: Credit card charges will not show as “travel expense” on your credit card statement, but will appear as “specialty services“, “shopping” or another designation.
CHANGES IN PACKAGE: After initial invoicing, changes from the air inclusive package (“Full Package”) to “Land Only” or vice versa are subject to a non-refundable $75 per person per change fee. Changes must be requested in writing to CTC at least 100 days prior to departure date (subject to availability). Late requests to change the package may not be accommodated.
CHANGES IN FORM OF PAYMENT: To change from Cash Discount to Standard pricing, the difference between prices plus an additional $75 fee applies. After a Traveler’s credit card has been charged for any portion of the tour, s/he is ineligible for the Cash Discount Price.
PARTIAL PACKAGES NOT AVAILABLE: Tour Packages are offered as described in this brochure, at the stated price. Partial package purchase is not available.
CANCELLATION POLICY: CTC’s cancellation policy is in effect upon first payment toward any CTC tour. A Traveler’s cancellation must be provided in writing either by email, fax, or registered mail to CTC. The cancellation is effective on the date of the cancellation email, fax, or date of postmark. The Traveler forfeits the following fees to CTC based on the date of cancellation notice: anytime up to 90 days prior to departure, $500 fee; 89 to 60 days prior to departure, $500 fee plus 25% of Land Cost (all costs except airfare and related taxes, fees, surcharges); 59 to 30 days prior to departure, $500 fee plus 50% of Land Cost plus the full cost of all of the Traveler’s airline travel (including airfare and related taxes, fees, surcharges); 29 days or fewer, all payments by Traveler made to CTC are forfeited, and there are no refunds. In event of individual cancellation, no name changes or substitutions are permitted. No shows: Passengers who do not show up for the group’s departing flight (or land only passengers who do not show for first hotel night) will be considered as tour cancellations: their airline and/or hotel reservations will automatically be cancelled and cannot be reinstated.
PRICES: If the group does not reach the size quoted, the price or programming will be adjusted accordingly. Pricing is based on exchange rates and fares applicable at the time of quotation and is subject to change. Fuel surcharges are subject to increase up to 30 days prior to departure.
PASSPORT: A valid passport is required of all U.S. citizen passengers. Travelers of other nationalities should inquire with the appropriate embassies, and such Travelers are responsible for securing their own visas if required in addition to their valid passport. Travelers’ passports must be valid for six (6) months following the return date of the trip. CTC expressly denies any responsibility for any losses incurred due to insufficient validity of a Traveler’s passport.
Health & Medical CONSIDERATIONS: The Traveler is responsible for identifying and securing any health/medical related documentation required by the airlines and/or countries visited on the itinerary, and CTC bears no responsibility for the passenger not providing the required documentation. If a country requires proof of COVID vaccination and/or a negative COVID test, it is the responsibility of the passenger to secure such documentation within the required timeframe as a condition for joining this tour.
Our suppliers (hotels, airlines, motor coach companies, etcetera) have agreed to abide by COVID-protective measures as outlined by local health authorities and government agencies, and the traveler agrees to abide by these policies as well. The Traveler understands that while CTC has made a reasonable inquiry to ensure these policies are adhered to by our suppliers, there may be occasions when the policies are not followed as completely as the policy suggests. Therefore, the Traveler agrees not to hold CTC, our suppliers, or the group leaders responsible should they contract any illness during or after their travel.
It is highly recommended Travelers be medically healthy and physically capable of significant walking. CTC tours involve international travel to foreign countries that have different standards of accessibility than U.S. law. Transportation services, which are provided by third parties, as well as visited sites and accommodations, which are not owned, leased, or controlled by CTC, may not be compliant with accessibility standards required by U.S. law. CTC cannot guarantee wheelchair, motorized scooter, or walker accessibility during a trip and does not provide individual assistance to Travelers. If a Traveler requires special individual assistance, the Traveler, not CTC, is responsible for bringing and paying for a capable companion willing to assist the Traveler. CTC assumes no responsibility for Travelers’ inability to fully participate in the tour, nor does CTC provide any refund for non-participation in any part of the tour.
TRAVEL INSURANCE: CTC strongly suggests the purchase of Travel Insurance to help protect Travelers’ investment in the trip and to help provide medical coverage outside the United States. We also strongly suggest you purchase the broadest coverage available with the least amount of exclusions. Travel Insurance is encouraged because CTC strictly adheres to our Cancellation Policy. Because some Travel Insurance plans contain time-sensitive benefits, we encourage Travelers to do their research and purchase insurance in a timely manner. CTC is not qualified to answer technical questions about the benefits, exclusions, and conditions of travel insurance plans. CTC cannot evaluate the adequacy of the prospective insured’s existing insurance coverage. If you have any questions about your travel protection, call your insurer or insurance agent or broker. Declining to purchase an adequate travel protection plan could result in the loss of your travel cost and/or require more money to correct the situation. You also acknowledge that without this coverage, there may be no way to recoup any losses, costs, or expenses incurred. If you choose to travel without adequate coverage, CTC will not be liable for any of your losses howsoever arising, for which trip protection plan coverage would otherwise have been available.
STATE DEPARTMENT & OTHER AGENCIES’ ADVISORIES: The State Department (www.state.gov), the Center for Disease Control (www.cdc.gov), and other government departments and agencies may issue travel advisories or warnings for one or more of the destinations visited on tour, and such advisories or warnings may even be in effect at the time of your registration for this tour. Should you choose to travel to a country that has been issued a travel warning or advisory, CTC will not be liable for damages or losses that result from travel to such destinations. CTC cannot change its Cancellation Policy or Terms & Conditions based on any such warning or advisory or the occurrence of any terror, health, pandemic, or other incident in one or more of the places this tour is scheduled to visit. All cancellation penalties remain in full force and effect. It is your responsibility to be aware of any and all requirements for admittance to a country or state, including COVID-19 requirements. Certain countries have a requirement for foreign visitors to have valid medical insurance on entry. CTC cannot be held responsible for denied entry if the Traveler is unable to provide details to authorities of insurance or denial of entry for any reason.
ITINERARY: The itinerary presented in this brochure represents what CTC is planning for this trip; however, the itinerary is subject to final confirmations and changes in local schedules. While no changes are anticipated, CTC, at its sole discretion, reserves the right to change the itinerary, as it deems necessary or advisable. CTC is not responsible for costs or fees related to itinerary changes necessitated by changes in an airline’s schedule or other arrangements not made through CTC.
FINAL TRAVEL DOCUMENTS: Travelers receive travel documents by email approximately two weeks prior to departure. Bulk items such as luggage and names tags will be shipped by CTC to group leaders for distribution.
ACCOMMODATIONS AND MEALS: Accommodations are based on double/twin rooms with private bathroom facilities. A limited number of single rooms are available and are subject to a single room supplement fee. If no roommate is available for you, or your roommate cancels prior to departure, a single room supplement surcharge applies. Triple rooms are not always available and are discouraged because of cramped quarters; no price reduction for triple rooms. Meals are either menu of the day or buffet. Included meals are as shown in the itinerary (B=Breakfast, L=Lunch, D=Dinner).
AIR TRANSPORTATION: All airline tickets are round-trip economy class and non-refundable unless specifically stated. Any cancellation, itinerary change, or failure to use confirmed space is subject to penalties and/or fees levied by the airline at the time of ticketing. Airfare, airline carrier, and airline schedules are subject to change without notice. Airline fees and fuel or security fee surcharges (if any) occurring after the date of brochure publication are the responsibility of the Traveler.
AIRLINE DEVIATIONS, SEATING, UPGRADES & FREQUENT FLYER BOOKINGS: The following are not possible within the terms of CTC’s group airline contract: specific seat assignments, seat upgrades, services deviating from the group itinerary, booking using frequent flyer points and airline credit. If these items are important to you, CTC advises you to register for the “Land Only” package. Additionally, CTC does not record Traveler frequent flyer numbers, TSA numbers, or Global Entry numbers. Passengers must submit this information on their own at the airport at the time of check-in.
LAND ONLY PASSENGERS: Travelers arranging their own airline ticket must meet the group at the first hotel of the itinerary.
BAGGAGE & PORTERAGE: Baggage is at Traveler’s risk. Traveler should confirm the checked and carry-on baggage specifications with the air carrier specified in Final Travel Documents. Any checked baggage fees, if applicable, are not included in the tour price. Checked baggage is limited to one bag per person (subject to change by airline) and must adhere to airline specifications. Porterage for one piece of luggage is included at hotels; no porterage at airports.
NOT INCLUDED IN THE PRICE: Passports, visas, meals and beverages not mentioned, extras beyond standard menu, baggage fees, telephone calls, laundry, medical tests, and other items not explicitly stated as included.
PHOTOGRAPHY: CTC may take photographs or film of its trips and trip Travelers, and Traveler grants CTC express permission to do so and for CTC to use such for promotional or commercial use without payment of any fee or royalties. CTC has the unrestricted right to use and/or copyright and/or publish aforementioned photographs or film in any media for advertising or for any other lawful purpose. Traveler waives any ownership or publication right in connection with photographs or film taken by CTC.
PARTICIPATION: CTC reserves the right to decline to accept or retain any Traveler on any of its tours if, in its sole discretion, it deems accepting or retaining any such Traveler as being detrimental to the tour. No refunds shall be made for any unused portion of the tour in this instance, and any expenses related to early return home are the sole responsibility of the traveler. Traveler agrees to and shall indemnify and hold harmless CTC, and each of our officers, directors, employees and agents (collectively “CTC”), from any expenses, losses, liabilities, damages, judgments, settlements, and costs (collectively, “damages”) involved with or incurred by CTC (including, without limitation, reasonable attorneys’ fees and the advancement of same) with respect to any claims, law suits, arbitrations, or other causes of action, which result, directly or indirectly, from: (i) traveler’s breach or violation, or threatened breach or violation, of this Agreement and (ii) Any damage caused by traveler while participating in the trip.
UNUSED SERVICES: There is no right to a refund for any unused services, including airline tickets.
LIABILITY DISCLAIMER: CTC hereby expressly disclaims any and all liability for any personal injury, property damage, loss of baggage, accident, delay or irregularity, any claim for special or consequential damages, or any other loss that may be occasioned by the acts and/or omissions, whether negligent, wrongful, or intentional of any air carrier, hotel/motel, or other lodging operator, railroad operator, bus operator, public transportation, sea carrier, local sightseeing company, tour operator, tour leader, or spiritual director, any employees thereof, or for any other entity or individual not under the direct supervision and control of CTC when engaged in conveying the passenger or in carrying out the arrangements of the tour, or otherwise in connection therewith. CTC further disclaims any liability for any damages, losses, or expenses incurred, or inconvenience caused, due to delay or changes in schedules, defaults, over-booking of hotels or airlines, sickness, weather, strikes, quarantines, acts of terrorism, construction, war, pandemic, force majeure, or other such events that are beyond CTC’s control. CTC likewise disclaims any liability for statements, actions, or inactions of any intermediary agents, such as group administrators, spiritual directors, tour leaders, travel agents, or any other intermediary involved with the selling, promotion, or operation of CTC’s tours. Furthermore, to the fullest extent permitted by law, CTC disclaims any liability for any damages or injuries, or other losses whatsoever, sustained or incurred as a result of the negligence of CTC. Group administrators, spiritual leaders, and tour leaders likewise expressly disclaim any liability for the acts and/or omissions of any of the above entities and/or individuals not directly under their supervision or control. Please be advised that the liability of carriers as well as providers of hotel and lodging accommodations is limited by law, and Travelers may thus wish to consider purchasing a Travel Protection plan and/or additional insurance to protect themselves against any losses or injuries suffered as a result of their acts and/or omissions. In no event shall CTC’s liability exceed the amounts paid by the Traveler for participation in the tour, and subject to the provisions and cancellation fees as set forth in this brochure. In the event the tour leader and/or spiritual director named in a brochure or itinerary does not travel with the group and a substitute is not named therein, CTC reserves the right to make substitutions of its choosing for such person(s). CTC is not responsible for any misquotes contained in this brochure or other accompanying documentations, and the contents therein may be changed at any time without notice and at CTC’s sole discretion.
GROUP COORDINATOR/SPIRITUAL LEADER: The group coordinator and/or spiritual leader is not an employee, agent, or contractor of CTC. Statements made by group coordinator and/or spiritual leader are not binding on CTC, and we will not be liable for their actions, words or promises.
CANCELLATION BY THE SUPPLIER: CTC will inform you as soon as reasonably possible if a supplier needs to cancel. CTC will also liaise between you and the supplier in relation to any alternative arrangements offered by the supplier, but CTC will have no further liability to you.
CANCELLATION BEYOND CTC’s CONTROL: CTC disclaims any responsibility for any losses or expenses incurred due to cancellation or alteration of the tour resulting from, but not limited to: travel advisories or warnings issued by the State Department or any other relevant authority, acts of war, terrorism, acts of God, natural disasters, pandemic, or any other circumstance beyond CTC’s control. In such case, CTC will assist Travelers in requesting refunds for all land and air services not received by the Traveler, less a non-refundable operational fee of $500 per person. CTC shall not be responsible for any non-recoverable amounts disbursed to service providers on a Traveler’s behalf. Suppliers may choose to provide a travel voucher or credit in lieu of refund. CTC is not responsible for a supplier’s failure to pay a refund or for supplier bankruptcy or insolvency.
POLICY AGAINST DISCRIMINATION: CTC does not discriminate on the basis of race, religion, creed, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, sexual orientation, or status as a Vietnam or other veteran in the provision of its tour and pilgrimage services.
California Residents Only REGISTERED SELLER: Catholic Travel Centre is a registered Seller of Travel in the State of California: CST#: 2018667–40. “Registration as a Seller of Travel does not constitute approval by the State of California.” Section 17550.24(f). CTC subscribes to the California Travel Consumer Restitution Fund. Non-residents of California are not eligible to make claims to this fund. A claim must be submitted to the TCRF within 12 months after the scheduled completion date of travel. For more information, visit www.tcrcinfo.org. In accordance with California law, CTC has a trust account to protect Traveler’s purchase money.
FLORIDA SELLER OF TRAVEL: Fla. Seller of Travel Ref. No. ST43075.
JURISDICTION/VENUE/CLASS ACTION WAIVER/LIMITATION OF DAMAGES/NOTICE OF CLAIM: These Terms and Conditions shall be governed by and construed in accordance with the laws of the State of California without regard to conflict of law principles. Any dispute arising from the contract shall be litigated in a court of competent jurisdiction in the County of Los Angeles. You agree you will only bring claims against CTC in your individual capacity and not as a plaintiff or class member in any purported class action or representative proceeding. CTC shall not in any case be liable for other than compensatory damages, and your payment of a deposit on a trip means you agree to these conditions of sale and expressly waive any right to punitive damages. You understand and agree no claims will be considered and you will not bring suit against CTC unless you have first provided a typewritten notice of claim to CTC within 30 days after the trip or cancellation of the trip.
TERMS & CONDITIONS CHANGES: Changes in any of the Terms & Conditions can be made only in writing signed by an officer of CTC.
FOR CALIFORNIA RESIDENTS ONLY: Upon cancellation of the transportation or travel services, where the passenger is not at fault and has not canceled in violation of any terms and conditions previously clearly and conspicuously disclosed and agreed to by the passenger, all sums paid to CTC for services not provided will be promptly paid to the passenger, unless the passenger advises the CTC in writing, after cancellation. This provision does not apply where CTC has remitted the payment to another registered wholesale seller of travel or a carrier, without obtaining a refund, and where the wholesaler or provider defaults in providing the agreed-upon transportation or service. In this situation, CTC must provide the passenger with a written statement accompanied by bank records establishing the disbursement of the payment, and if disbursed to a wholesale seller of travel, proof of current registration of that wholesaler.